Build the passenger and load plan around the working team
A request may include a foreign ICU doctor and nurse travelling with a stretcher patient, as well as relatives and equipment. List each person’s role, who must remain with the patient and who can travel separately. Ask the proposed local provider to confirm usable seating, the stretcher arrangement and space for the actual equipment and baggage. A vehicle category does not prove a particular capacity. Do not count a clinical workspace as a family seat or assume large suitcases can travel beside the patient.
Decide whether a second vehicle belongs in the scope
If the patient vehicle cannot appropriately accommodate everyone and everything, discuss a separate passenger or baggage vehicle. Specify who travels in it, which items stay with the clinical team, and whether it must reach the same receiving point. If a follow vehicle is proposed, clarify its actual role; it is not automatically a backup ambulance or a source of clinical support. Quote that vehicle and its waiting or change terms separately so the buyer can approve the complete arrangement.
Separate the escort’s clinical role from local vehicle coordination
Establish whether the overseas doctor and nurse are expected to continue to the Wenzhou handover and who the local provider assigns for its own responsibilities. The presence of foreign clinicians does not establish their local practice permissions, road-provider staffing requirements or access rights. ChinaMedTransfer can scope the China-side coordination and contact chain. The clinical teams and relevant providers must separately confirm the accepted working arrangement, equipment custody and responsibility if the patient’s needs change en route.
Confirm the destination handover that the buyer is purchasing
Request the exact Wenzhou facility or other destination, receiving contact, acceptance status and practical endpoint. Delivery to a building entrance and a handover accepted by a receiving team are different scopes. If a hospital is still reviewing the case, identify who obtains its answer before dispatch. Agree where companions reconnect with the patient if they travel separately, and who carries documents required by the authorised receiving team. A ground booking cannot guarantee hospital admission.
Use a B2B quote that exposes the whole assignment
Request distinct lines for the patient vehicle, local personnel or support, additional passenger/baggage vehicle where needed, airport waiting, and receiving handover. Identify whether the international escort’s work is arranged and paid separately. Ask which assumptions change if the flight, load or destination changes. No standard B2B rate is published here: the buyer needs confirmation of the requested resources and scope before price comparison can be meaningful.
Resolve cross-border payment before treating approval as dispatch
Name the contracting buyer, invoicing entity and person authorised to approve revised costs. If paying internationally, confirm the method, currency, payment reference and reconciliation with the actual recipient. If prepayment is required, distinguish sending proof from the recipient confirming receipt and booking. If a GOP is proposed, check acceptance, covered service and any limits with the intended recipient. Neither an international transfer instruction nor a guarantee offered by another organisation is an automatic dispatch release.
Before dispatch, reconcile one current plan
Use the exact PVG flight and local date, the agreed airport exchange point, patient support and positioning requirements, escort endpoint, person-by-person seating, equipment and luggage inventory, Wenzhou receiving window, payment status and revision owner. Ask who updates both vehicles if arrival release is delayed. The provider must assess the road assignment and continuity requirements against the full duty period; this page gives no fixed distance, driving time, vehicle class or availability guarantee. Use the RFQ template to request an itemised response.