Request a comparable China-side quotation with clear operational scope, commercial assumptions and outstanding confirmations.
This resource is for assistance desks, aeromedical teams, hospitals and other professional buyers seeking a written quotation. If the route or support requirement is not yet understood, start with the intake checklist. An RFQ asks a provider to assess and price a defined assignment; it is neither a clinical referral nor an instruction to mobilise. Put the buyer’s case reference and version on every revision.
Ask for the ground leg, staff role, requested support or equipment, airport interface, receiving liaison and administrative deliverables as distinct inclusions where relevant. Request clarification of waiting, changes, companions, luggage, extended handover and any service supplied by another party. Do not compare totals if one quote ends at the terminal and another includes hospital reception. A supplier should identify unavailable or unconfirmed items rather than silently omitting them.
Request quote currency, validity, invoicing entity, proposed payment method and whether a GOP is acceptable for this assignment. If a guarantee is proposed, identify the issuer and recipient and request confirmation of covered items and limits. Ask how changes, cancellation, waiting and third-party charges are handled. The completed RFQ does not establish a credit account or direct-billing relationship.
Ask the responding team to identify the responsible party for airline acceptance, airport handover permissions, patient support requirements and receiving readiness. A requested response date expresses the buyer’s need; it is not a promised response time. Separate priced assumptions from confirmed bookings. Before acceptance, reconcile any difference between the quote and the latest route or clinical support request.
Copy or download the template below and remove fields that do not apply. Mark unknowns instead of guessing. Send to the case contact or the published enquiry email; share clinical attachments only through the agreed authorised route. When requesting a change, retain the case reference and identify the changed lines. Booking should be confirmed separately after operational and payment conditions are settled.
Send the route, local date, required support, receiving status and payer contact. Exchange detailed records through an agreed authorised follow-up channel; sending an email does not confirm a booking.